Microsoft takes a lot out of your hands with Office 365. But their main focus is on managing the Office 365 infrastructure and ensuring uptime. The responsibility for your data lies with you.
Microsoft Office 365 ensures geographical redundancy of your data, which you should not confuse with historical backups. The backup and recovery options offered by Microsoft often differ from what users expect. By default, deleted documents, folders, emails, appointments and contacts disappear after 30 days or as soon as you empty the trash.
So best check to what extent you have control over your data and whether you want extra protection against data loss.
Geographic redundancy versus backup & recovery
Geographic redundancy provides protection in the event of location problems or hardware failures. Microsoft will then ensure that you can continue working without noticing that there is a problem somewhere. Geographic redundancy does not protect against any kind of data loss. For example, if you - intentionally or not - delete a user, that action is replicated across the network. And the trash cans and version history in Office 365 also offer only limited protection against data loss.
Backups are historical copies of your data that are stored in various locations. There is always an easily accessible copy elsewhere when data is lost, accidentally deleted or damaged by a malicious attack.
Why do you need an Office 365 backup?
Human Errors
On the Office 365 platform, data can be deleted in two ways: provisionally and permanently. For example, for temporary deletion, empty the "Deleted Items" folder. Upon final deletion, the information is erased from the servers. So if someone accidentally makes a mistake, you can lose a lot of data forever.
Retention Policy
Office 365 has limited backup and retention policies. They can only prevent situational data loss and are not intended as a comprehensive backup solution. For example, Microsoft will only retain data for employees who leave employment for 90 days, depending on the specific settings.
Compliance
Microsoft offers a number of safety nets for compliance, but not a solid backup solution that will keep your business out of legal trouble if need be. Legal and compliance requirements are different in every industry and country, but you don't want fines, criminal charges, and legal disputes on your to-do list.
Internal security
Your organisation can fall victim to security risks that your own employees cause. Accidentally or on purpose. Just think of opening infected files, using unsafe passwords, etc. Human errors and malicious intent are always a threat to data loss.
External security
Malware and viruses, such as ransomware, often cause serious damage. And hackers can also cause major problems and data loss. Not only is the reputation of your company at stake, but also the continuity of your business and the data of your customers.
Hybrid environment
When you choose Office 365, you usually need time to migrate from on-premise Exchange to Office 365 Exchange Online. Some companies even maintain a small portion of the traditional system for added flexibility. These hybrid email implementations are common, but increase the risk of data loss.
What can we offer you?
We offer Veeam Backup for Office 365 as a solution to prevent data loss.
With Veeam Backup for Microsoft Office 365, you eliminate the risk of losing access to and control of your Office 365 data.
In addition, data from Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams is also included. Your data is stored permanently and is always accessible.
The strengths of Veeam Backup for Office 365
Storage Choice
You are not bound to a specific environment to store your data: you can do this on-premise, in a private, hybrid or public cloud. Our preference is of course the public cloud because of the lower costs, easier implementation and unlimited scalability.
Quick Recovery
You get more than 25 ways to recover data from your Office 365 backups in a fast and user-friendly way. For example, you can quickly find and granularly recover individual objects, including Microsoft Teams data.
Full backup
You can not only backup your data from Office 365, but also the data from Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams.
Ease of Use
You get advanced search functions and flexible recovery and export options so that finding and recovering specific data can be done very easily. For Office 365 data, as well as for mailboxes, emails, files, Teams data or Sharepoint sites.
What distinguishes Arxus from the rest?
- Maximum service: Our motto is simple: ‘there is no traffic jam along the extra mile’. We are a managed cloud service provider, so we do all we can to relieve you completely of everything to do with your cloud environment.
- Flexible contracts: Your situation may change overnight. We serve your interests. Our flexible contracts change along with the needs of your company.
- Transparency: Take advantage of our cloud management portal and gain access to a detailed understanding of the services you purchase, your uptime and your costs.
- Proactive monitoring: Your applications, infrastructure and all intermediate layers are closely monitored and guarded 24/7. We intervene proactively if something threatens to go wrong.
- 24/7 local support: You get 24/7 support in your own language from our local Arxus cloud experts.
Curious about Veeam Backup for Office 365?
Would you like to know how Veeam Backup for Office 365 can fit in your IT environment? Then let's talk.